storage / File / Open / Notebook -ARGH

Given the forthcoming situation, should I use "I will use it on this

computer" or "I will use it on multiple computers?" Situation: every computer

I use is on a network. My My Docs is on the network. I can access any program

or anything I need after logging in at any computer. If I say "I will use it

on this computer" I would suspect it doesn't matter because my OneNote files

are stored in My Docs on the network and not on the C: drive so they would

still be accessible. Is this true? What advantage would there be to "I will

use it on multiple computers?"



NEXT: I have a laptop and a desktop in my office. They do not show the same

things in OneNote although they are on the same network. I went to File /

Open / Notebook, found a notebook in the My Notebook folder in My Docs. When

I opened that notebook, however, it created a section group with the title of

the original notebook, and all the regular sections. Why didn't this just

open as a notebook?



FINALLY, I have two folders created in My Docs (I did NOT create these

myself). One is called My Notebook, the other is called OneNote Notebooks.

I'm so confused about what is stored where. I transferred all the files that

had been in OneNote Notebooks to My Notebook after reading a post in this

board. Was that a mistake?



Thank you for all your help. I'm training my coworkers how to best use

OneNote and I want all the answers to all the questions before I get them. 

Before we go too far, can you answer two questions for me about your set up?

1) Are you running XP or Vista? (Or does one machine run one and one the

other?)

2) Are you running OneNote 2003 or OneNote 2007? If 2007, did you upgrade

from 2003? I am guessing the confusion between "My Notebook" and "OneNote

Notebooks" is coming from an upgrade.



--

Kathy Jacobs,  Microsoft MVP  OneNote and PowerPoint

Author of Kathy Jacobs on PowerPoint

Get PowerPoint and OneNote information at [url]www.onppt.com[/url]



I believe life is meant to be lived. But:

if we live without making a difference, it makes no difference that we lived



"Kristen" <Kristen@discussions.microsoft.com> wrote in message

news:31ED82AB-EB31-45DA-9887-CB7FE3439C7D@microsoft.com...

> Given the forthcoming situation, should I use "I will use it on this

> computer" or "I will use it on multiple computers?" Situation: every

> computer

> I use is on a network. My My Docs is on the network. I can access any

> program

> or anything I need after logging in at any computer. If I say "I will use

> it

> on this computer" I would suspect it doesn't matter because my OneNote

> files

> are stored in My Docs on the network and not on the C: drive so they would

> still be accessible. Is this true? What advantage would there be to "I

> will

> use it on multiple computers?"

>

> NEXT: I have a laptop and a desktop in my office. They do not show the

> same

> things in OneNote although they are on the same network. I went to File /

> Open / Notebook, found a notebook in the My Notebook folder in My Docs.

> When

> I opened that notebook, however, it created a section group with the title

> of

> the original notebook, and all the regular sections. Why didn't this just

> open as a notebook?

>

> FINALLY, I have two folders created in My Docs (I did NOT create these

> myself). One is called My Notebook, the other is called OneNote Notebooks.

> I'm so confused about what is stored where. I transferred all the files

> that

> had been in OneNote Notebooks to My Notebook after reading a post in this

> board. Was that a mistake?

>

> Thank you for all your help. I'm training my coworkers how to best use

> OneNote and I want all the answers to all the questions before I get them.

> 

>

>

>

Kristen wrote:

> Given the forthcoming situation, should I use "I will use it on this

> computer" or "I will use it on multiple computers?" Situation: every computer

> I use is on a network. My My Docs is on the network. I can access any program

> or anything I need after logging in at any computer. If I say "I will use it

> on this computer" I would suspect it doesn't matter because my OneNote files

> are stored in My Docs on the network and not on the C: drive so they would

> still be accessible. Is this true?



Yes, you are correct - it sounds like your notebooks would be accessible

in either case. One piece of advice though: if you're using Windows

Offline Files to keep your documents available offline, I'd recommend

putting your OneNote notebooks somewhere outside of your My Documents

folder, so that OneNote's and Windows' sync mechanisms don't end up

stomping on each other (typically resulting in duplicated sections).



> What advantage would there be to "I will

> use it on multiple computers?"



All of the options result in the same functionality as far as the

notebook is concerned. The difference is which options the wizard shows

you (to send or not send a shared notebook link, for example), as well

as how the wizard picks the default location.



> NEXT: I have a laptop and a desktop in my office. They do not show the same

> things in OneNote although they are on the same network. I went to File /

> Open / Notebook, found a notebook in the My Notebook folder in My Docs. When

> I opened that notebook, however, it created a section group with the title of

> the original notebook, and all the regular sections. Why didn't this just

> open as a notebook?

>

> FINALLY, I have two folders created in My Docs (I did NOT create these

> myself). One is called My Notebook, the other is called OneNote Notebooks.

> I'm so confused about what is stored where. I transferred all the files that

> had been in OneNote Notebooks to My Notebook after reading a post in this

> board. Was that a mistake?



It sounds like you had OneNote 2003 and upgraded to OneNote 2007.

OneNote 2003 used to put all your notes in the "My Notebook" folder.

With the multiple notebook support available in OneNote 2007, the "My

Notebook" folder was replaced with "OneNote Notebooks". I'd recommend

that you stick with "OneNote Notebooks", since that's where new

notebooks will be created by default. If you've already made a copy of

everything in the My Notebook folder you can just delete it, and reopen

the corresponding notebooks from the OneNote Notebooks folder.



An easy way to open the same set of notebooks as you already have in

another instance of OneNote is to rightclick on each notebook you want

to open, select "copy hyperlink", then either email yourself all of the

links or paste them into an page that's already open in both OneNotes,

and click on all of the links.



Ilya

I'm sorry. I'm running XP and 2007. I used to have 2003 but I don't think I

ever purposely opened it. Can I throw away the 2003 notebook folder then?

Which is it?



"Kathy Jacobs" wrote:



> Before we go too far, can you answer two questions for me about your set up?

> 1) Are you running XP or Vista? (Or does one machine run one and one the

> other?)

> 2) Are you running OneNote 2003 or OneNote 2007? If 2007, did you upgrade

> from 2003? I am guessing the confusion between "My Notebook" and "OneNote

> Notebooks" is coming from an upgrade.

>

> --

> Kathy Jacobs,  Microsoft MVP  OneNote and PowerPoint

> Author of Kathy Jacobs on PowerPoint

> Get PowerPoint and OneNote information at [url]www.onppt.com[/url]

>

> I believe life is meant to be lived. But:

> if we live without making a difference, it makes no difference that we lived

>

> "Kristen" <Kristen@discussions.microsoft.com> wrote in message

> news:31ED82AB-EB31-45DA-9887-CB7FE3439C7D@microsoft.com... 

>

You have both been really, really helpful. I will move my things back to the

OneNote Notebooks folder. I don't believe the following question was

answered, though:



NEXT: I have a laptop and a desktop in my office. They do not show the same

> things in OneNote although they are on the same network. I went to File /

> Open / Notebook, found a notebook in the My Notebook folder in My Docs. When

> I opened that notebook, however, it created a section group with the title of

> the original notebook, and all the regular sections. Why didn't this just

> open as a notebook?





"Ilya Koulchin" wrote:



> Kristen wrote: 

>

> Yes, you are correct - it sounds like your notebooks would be accessible

> in either case. One piece of advice though: if you're using Windows

> Offline Files to keep your documents available offline, I'd recommend

> putting your OneNote notebooks somewhere outside of your My Documents

> folder, so that OneNote's and Windows' sync mechanisms don't end up

> stomping on each other (typically resulting in duplicated sections).

> 

>

> All of the options result in the same functionality as far as the

> notebook is concerned. The difference is which options the wizard shows

> you (to send or not send a shared notebook link, for example), as well

> as how the wizard picks the default location.

> 

>

> It sounds like you had OneNote 2003 and upgraded to OneNote 2007.

> OneNote 2003 used to put all your notes in the "My Notebook" folder.

> With the multiple notebook support available in OneNote 2007, the "My

> Notebook" folder was replaced with "OneNote Notebooks". I'd recommend

> that you stick with "OneNote Notebooks", since that's where new

> notebooks will be created by default. If you've already made a copy of

> everything in the My Notebook folder you can just delete it, and reopen

> the corresponding notebooks from the OneNote Notebooks folder.

>

> An easy way to open the same set of notebooks as you already have in

> another instance of OneNote is to rightclick on each notebook you want

> to open, select "copy hyperlink", then either email yourself all of the

> links or paste them into an page that's already open in both OneNotes,

> and click on all of the links.

>

> Ilya

>