I've set my default template/document in Word 2007 to single space for all

new documents.  However, this doesn't seem to hold true when trying to do a

mail merge with labels??!!??  I can't seem to find a way to change the

default label document - if there is such an animal....  I want all my

documents to be single spaced - labels, envelopes, letters etc. - I want it

to be the default (don't want to manually change each and every document I

create).  If I choose to change to a different paragraph style, I will!  I

don't want MS to choose for me.



Help!?!?!

Thanks.  :-)

LT

Well, I changed my "normal" style to be single spaced a while ago so that

doesn't seem to be the solution and I don't use the address block for the

merges, I put in each separate field.  So what I'm hearing, is there is no

way to set the default label document to be single spaced?!  I have an office

of 21 people that use Word merges with Access and I'd really like to be able

to tell them how to configure their software to work correctly.



Sometimes I really dislike Microsoft with their holier-than-thou decisions

on what they think people should use.  Office 2007 is a prime example!



Thanks.



LT



"Doug Robbins - Word MVP" wrote:



> Are you talking about line spacing or paragraph spacing.  Possibly you have

> the paragraph spacing in the Normal style set to have 12pts after it and

> because the elements of the address are in separate paragraphs, they appear

> to be double spaced.

>

> You may also be using the addressblock which has each element of the address

> in a separate paragraph.  Instead of doing that, just insert the individual

> merge fields into the label in the configuration that you want them,

> separating each with a new line feed (Shift+Enter) rather than a carriage

> return if you want to retain the space between paragraphs in your Normal

> style.

>

> --

> Hope this helps.

>

> Please reply to the newsgroup unless you wish to avail yourself of my

> services on a paid consulting basis.

>

> Doug Robbins - Word MVP

>

> "Icemaiden" <Icemaiden@discussions.microsoft.com> wrote in message

> news:A33DE16D-8409-4EA2-9C25-310AFE19DDB0@microsoft.com... 

>

>

>

You should modify your Normal style and set it back to the original defaults

since making changes to it can lead to other style issues, such as Table

styles. Then, create a new document based on your Normal template, display

the Styles task pane (press Ctrl+Alt+Shift+S), click Manage Styles at the

bottom, select the Set Defaults tab, and make your changes there. Select the

option, "New documents based on this template" The Normal style will then

follow your defaults for all new documents.



Unfortunately, this doesn't resolve the problem with merging labels.: -(

From what I can ascertain, when the Word table is inserted to create the

label structure, it's also adding space before each paragraph and a left and

right indent. For example if using Avery 5160, 5.55 pts of space is added

before each paragraph and 0.08" left and right indent. This is direct

formatting and not added by your Normal style. I don't like this either and

I suspect there will be several others who will also have issues with it. (I

suspect this is a failed attempt at adding a bit of padding before the first

paragraph.) Note that it appears as though this only applies to Labels and

not the Letters when creating a merge. Letters will use whatever style, or

direct formatting, you opt to use.



What I'd recommend is to set up a template for each label definition you use

for your merges. This can be accomplished by selecting the Merge document

(labels) and then modifying the formats - you could select the table and

then click "Clear Formatting" on the Home tab in the Font group. Place the

template in a shared folder and point your users' Workgroup template folder

to that location. Then instruct your users to use the appropriate template

for their merge. Then all they would need to do is associated the data

source although if that's the same each time then you could include that in

your template as well which actually might save time in the long run.



Please post all follow-up questions to the newsgroup. Requests for

assistance by email cannot be acknowledged.



~~~~~~~~~~~~~~~

Beth Melton

Microsoft Office MVP



Coauthor of Word 2007 Inside Out:

[url]http://www.microsoft.com/MSPress/books/9801.aspx#AboutTheBook[/url]



Word FAQ: [url]http://mvps.org/word[/url]

TechTrax eZine: [url]http://mousetrax.com/techtrax/[/url]

MVP FAQ site: [url]http://mvps.org/[/url]



"Icemaiden" <Icemaiden@discussions.microsoft.com> wrote in message

news:E464024B-50EB-4287-A60C-E611496A0480@microsoft.com...[vbcol=seagreen]

> Well, I changed my "normal" style to be single spaced a while ago so that

> doesn't seem to be the solution and I don't use the address block for the

> merges, I put in each separate field.  So what I'm hearing, is there is no

> way to set the default label document to be single spaced?!  I have an

> office

> of 21 people that use Word merges with Access and I'd really like to be

> able

> to tell them how to configure their software to work correctly.

>

> Sometimes I really dislike Microsoft with their holier-than-thou decisions

> on what they think people should use.  Office 2007 is a prime example!

>

> Thanks.

>

> LT

>

> "Doug Robbins - Word MVP" wrote:

> 

It is nothing to do with single spacing, but with inter-paragarph spacing.

The default setting for normal style (used for labels) is to have 12 points

of space after each paragraph and it is that that appears to show the double

spacing on the labels (the address lines each being a paragraph).



It seems odd that Microsoft swapped Normal style and the No spaced stype

while leaving normal as the default style for labels. They would have been

better creating a normal spaced style and left normal unspaced as in

previous versions. You can make these changes if you wish as long as you

remember to save them in normal.dot.



If you don't like Microsoft products there are alternatives you can buy.



--

<>>< ><<> ><<> <>>< ><<> <>>< <>><<>

Graham Mayor -  Word MVP



My web site [url]www.gmayor.com[/url]

Word MVP web site [url]http://word.mvps.org[/url]

<>>< ><<> ><<> <>>< ><<> <>>< <>><<>



Icemaiden wrote:[vbcol=seagreen]

> Well, I changed my "normal" style to be single spaced a while ago so

> that doesn't seem to be the solution and I don't use the address

> block for the merges, I put in each separate field.  So what I'm

> hearing, is there is no way to set the default label document to be

> single spaced?!  I have an office of 21 people that use Word merges

> with Access and I'd really like to be able to tell them how to

> configure their software to work correctly.

>

> Sometimes I really dislike Microsoft with their holier-than-thou

> decisions on what they think people should use.  Office 2007 is a

> prime example!

>

> Thanks.

>

> LT

>

> "Doug Robbins - Word MVP" wrote:

> 

Thanks for the reply.  It is odd that they swapped out styles.  I have

changed the normal.dot document and it still switches over to having 5.6

point before a line.  Can't seem to change it and save it as a default.  I'll

have to recommend that people create a master template of their own and use

that...



I have no choice but to use MS Office at work.  I also serve as "helpdesk"

for 21 people in the dept. and it becomes frustrating when MS makes global

decisions about how they feel businesses should format their documents and

not provide a way of personalizing.  Generally I like MS Office - I just

don't like the inability to save my preferencial default settings.



Thanks again.



LT



"Graham Mayor" wrote:



> It is nothing to do with single spacing, but with inter-paragarph spacing.

> The default setting for normal style (used for labels) is to have 12 points

> of space after each paragraph and it is that that appears to show the double

> spacing on the labels (the address lines each being a paragraph).

>

> It seems odd that Microsoft swapped Normal style and the No spaced stype

> while leaving normal as the default style for labels. They would have been

> better creating a normal spaced style and left normal unspaced as in

> previous versions. You can make these changes if you wish as long as you

> remember to save them in normal.dot.

>

> If you don't like Microsoft products there are alternatives you can buy.

>

> --

> <>>< ><<> ><<> <>>< ><<> <>>< <>><<>

> Graham Mayor -  Word MVP

>

> My web site [url]www.gmayor.com[/url]

> Word MVP web site [url]http://word.mvps.org[/url]

> <>>< ><<> ><<> <>>< ><<> <>>< <>><<>

>

> Icemaiden wrote: 

>

>

>

If you read my reply in this thread, you'll see that they added direct

formatting - they didn't change the style.



I suspect the reason behind this is it's a failed attempt at adding some

padding before the first line. Many users have problems with their printers

placing the data too high on the labels which results in the tops of the

characters being cut off. Of course I don't know for sure, but that would

make sense.



btw, templates are the best way to ensure your preferred settings are always

saved -= especially in the corporate environment. One never knows when their

profile will be dumped and they are back to the defaults once again. ;-)



Please post all follow-up questions to the newsgroup. Requests for

assistance by email cannot be acknowledged.



~~~~~~~~~~~~~~~

Beth Melton

Microsoft Office MVP



Coauthor of Word 2007 Inside Out:

[url]http://www.microsoft.com/MSPress/books/9801.aspx#AboutTheBook[/url]



Word FAQ: [url]http://mvps.org/word[/url]

TechTrax eZine: [url]http://mousetrax.com/techtrax/[/url]

MVP FAQ site: [url]http://mvps.org/[/url]



"Icemaiden" <Icemaiden@discussions.microsoft.com> wrote in message

news:B5FD8E05-EF74-4421-BB77-D5A2F8E77FFD@microsoft.com...[vbcol=seagreen]

> Thanks for the reply.  It is odd that they swapped out styles.  I have

> changed the normal.dot document and it still switches over to having 5.6

> point before a line.  Can't seem to change it and save it as a default.

> I'll

> have to recommend that people create a master template of their own and

> use

> that...

>

> I have no choice but to use MS Office at work.  I also serve as "helpdesk"

> for 21 people in the dept. and it becomes frustrating when MS makes global

> decisions about how they feel businesses should format their documents and

> not provide a way of personalizing.  Generally I like MS Office - I just

> don't like the inability to save my preferencial default settings.

>

> Thanks again.

>

> LT

>

> "Graham Mayor" wrote:

> 

The normal template in Word 2007 will be normal.dotm (or dotx) rather than

normal.dot which was for earlier versions, and suggests that you are editing

the wrong file. It is certainly possible to set the normal style to have no

space before or after and thus have labels which match. Right click 'Normal'

on the home tab. Choose 'Modify'. Remove spacing from the paragraph

formatting options. Check the 'new documents based on this style' check box

and when you close out of Word (plus Outlook if running) , save the normal

template when prompted.



--

<>>< ><<> ><<> <>>< ><<> <>>< <>><<>

Graham Mayor -  Word MVP



My web site [url]www.gmayor.com[/url]

Word MVP web site [url]http://word.mvps.org[/url]

<>>< ><<> ><<> <>>< ><<> <>>< <>><<>







Icemaiden wrote:[vbcol=seagreen]

> Thanks for the reply.  It is odd that they swapped out styles.  I have

> changed the normal.dot document and it still switches over to having

> 5.6 point before a line.  Can't seem to change it and save it as a

> default.  I'll have to recommend that people create a master template

> of their own and use that...

>

> I have no choice but to use MS Office at work.  I also serve as

> "helpdesk" for 21 people in the dept. and it becomes frustrating when

> MS makes global decisions about how they feel businesses should

> format their documents and not provide a way of personalizing.

> Generally I like MS Office - I just don't like the inability to save

> my preferencial default settings.

>

> Thanks again.

>

> LT

>

> "Graham Mayor" wrote:

> 

Have you actually tried this in Word 2007 and *mail merge* labels, Graham??



Regular labels are fine and they automatically use no spacing with no need

to modify the defaults. It's when using mail merge this occurs. As soon as

you select Labels as the main document type, space *before* each paragraph

and single space are added as direct formatting. The new defaults use 10 pts

space after (not 12) and 1.15 lines between.



Additional Notes:

- When using Outlook 2007, Word is irrelevant since Outlook no longer uses

Winword.exe and does not use Normal.dotm.

- If you want to avoid the issues with table styles, and other style nuances

we experienced in past versions, then you should modify the Document

Defaults and leave the Normal style unmodified.

- The Normal template for Word 2007 is always Norma.dotm - never

Normal.dotx.



~Beth Melton



"Graham Mayor" <gmayor@REMOVETHISmvps.org> wrote in message

news:u6F3CoK4HHA.3916@TK2MSFTNGP02.phx.gbl...

> The normal template in Word 2007 will be normal.dotm (or dotx) rather than

> normal.dot which was for earlier versions, and suggests that you are

> editing the wrong file. It is certainly possible to set the normal style

> to have no space before or after and thus have labels which match. Right

> click 'Normal' on the home tab. Choose 'Modify'. Remove spacing from the

> paragraph formatting options. Check the 'new documents based on this

> style' check box and when you close out of Word (plus Outlook if running)

> , save the normal template when prompted.